Franking machines have been around since 1884, but it hasn’t been until recent times that these pieces of equipment have been utilised and updated to help bring the mailroom into the digital age. Many businesses have already switched to using a digital franking machine but many have not. Switching to a digital franking machine can bring many savings and perks to the mailroom, making it very beneficial to any user.
Top Five Reasons To Switch To Digital
One of the main and obvious benefits is the cost. Not only will every mail item you frank cost you less, but a digital franking machine allows the analogue phone line to be dropped. This means that monthly rental fees and charges for an analogue line will be no more as a digital franking machine can connect to a LAN or Wi-Fi connection. The world has already made huge strides in going digital; there is no reason for your franking machine and mailroom to be left behind.
The speed of which a franking machine operates and the speeds of which updates and software changes apply are by far faster when using a digital franking machine. An analogue franking machine can take up to an hour to download software. A digital franking machine will take a matter of minutes. You will save countless minutes and hours with a digital franking machine.
A digital connection is much stronger and faster, making it far more consistent and reliable. An analogue connection however is slower and does occasionally stall which results in the download having to be started all over again. A LAN allows for automatic internet connectivity and if the connection drops you can pick up from where it dropped off. No more delays and no more reliability issues.
Digital franking machines can connect to the internet either via a LAN or Wi-FI connection which offers your business more flexibility. Using an analogue franking machine means that you will need to be close to a fax machine when you want to add postage and this means businesses struggle to find the space for their machine. This is not the way forward. A digital franking machine however can connect to the internet via Wi-Fi meaning the franking machine can be situated anywhere within the business and still manage to receive better connectivity.
5. Mailmark Technology
Mailmark franking technology is the latest franking technology that the Royal Mail has released and this is becoming the modern standard for the franking industry. Mailmark is a machine-readable 2D barcode that carries information about the mail item that is being sent. As well as this Mailmark entitles its users to access even lower postage rates. Find out more about Mailmark franking here.
Mailcoms are one of the Royal Mail’s Authorised independent inspectors and maintainers of franking machines and as such we can provide you with a Mailmark franking machine to suit your needs. Whether you want to buy or rent a franking machine, or just genuinely want some advice on making this decision, we are more than happy to help.
A Mailmark franking machine can help massively when sending your mail. If you are interested in getting a franking machine or upgrading to a Mailmark franking machine with even lower prices available, then please view our franking machine page here or call us today on 01543 572 776.