✓ Royal Mail Authorised Inspector since 2008 | Trading since 2005
Royal Mail Approved Franking Machines & Supplies ‑ UK, Since 2005
✓ Royal Mail Authorised Inspector & Maintainer since 2008Royal Mail Authorised since 2008★★★★★ Rated Excellent on Trustpilot - 800+ verified reviewsExcellent · 800+ reviews✓ One of only two UK companies with our own Royal Mail-approved inkOwn Royal Mail-approved ink
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Royal Mail Authorised
Inspector since 2008
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Trading since 2005
Family-run UK business
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Free UK delivery
On orders over £40
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Own-brand franking ink
Approved by Royal Mail
Machine finder
Not sure which franking machine you need?
Answer two quick questions about your mail and we will recommend the right Mailmark franking machine for your business.
1
How much do you send on a typical day?
2
What do you mainly send?
Not sure? Get a quick quote and our team will recommend the right machine for you.
Choose your option
Buy outright or lease monthly
Own it outright
Own your machine
From £395
- ✓ One-off capital purchase
- ✓ No monthly fees
- ✓ Service plans available separately
- ✓ Best for predictable mail volumes
Spread the cost
Lease + service cover
From £29.95/month
- ✓ All-inclusive monthly cost
- ✓ Service & maintenance included
- ✓ Free Royal Mail rate updates
- ✓ Upgrade or downgrade anytime
Not sure which to choose?
Every major brand
Ink, labels and support for every major franking machine brand
We supply and service Pitney Bowes, Quadient, FP Mailing, Frama and more – all Royal Mail approved, with fast UK delivery.
Most ordered supplies
Reorder the franking supplies our customers buy most, straight to your basket.
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Why we’re different
One of only two UK companies with our own Royal Mail-approved franking ink
40,000+
Customers served and supplied
2008
Royal Mail Authorised since
★★★★★
Rated Excellent on Trustpilot — 800+ verified reviews
Postage rates & Mailmark
Royal Mail rates and Mailmark explained
Royal Mail Rates 2026
The full rate card with Mailmark and standard pricing, large letter and small parcel breakdowns.
What is Mailmark?
Plain English explanation of Royal Mail’s Mailmark franking standard and why it saves you money.
Mailmark-ready machines
Browse Mailmark-compliant franking machines from £29.95/month with the best rate savings.
See how much you could save
Work out your Mailmark savings versus stamps - per day, week, month and year.
Trusted by
Trusted by organisations across the UK
From national charities to household names, thousands of UK organisations rely on Mailcoms for their franking and mailroom supplies.
Royal Mail rates change every year
Get our rate-change reminder email ‑ we’ll send the new rates the moment they’re announced.
Frequently asked questions
Quick answers
Is Mailcoms a Royal Mail approved supplier?
Yes. Mailcoms has been a Royal Mail Authorised Inspector since 2008 and is one of only two companies in the UK to have our own brand of franking ink approved by Royal Mail.
Which franking machines do you supply ink for?
We supply compatible Royal Mail-approved inks for franking machines from Pitney Bowes, Quadient (Neopost), FP Mailing and Frama. Use our ink finder to confirm compatibility with your machine.
How fast do you deliver?
Orders placed before 3pm on a working day are despatched the same day. Standard delivery starts from £4.95. Free delivery on orders over £40.
Do you offer Net 30 invoice accounts?
Yes. We offer Net 30 trade accounts for qualifying UK businesses. Apply online and we’ll review your application within one working day.
How long has Mailcoms been trading?
Mailcoms has been trading since 2005, over 20 years supplying UK businesses with franking machines and mailing consumables. We became a Royal Mail Authorised Inspector in 2008.
Can I lease a franking machine?
Yes. Our lease plans start from £29.95/month and include full service and maintenance cover. You can upgrade, downgrade or cancel with appropriate notice. Get a quote to see what suits your posting volume.
What is Mailmark, and do I need it?
Mailmark is Royal Mail's barcode franking standard. It prints a blue barcode-based mark and carries the best available franking rates, so it is the cheapest way to send business mail. It is not compulsory, but because it saves the most money we recommend a Mailmark-ready machine for almost every business.
Is franking cheaper than stamps?
Yes - franking is cheaper than stamps for most business post. Royal Mail charges lower postage rates for franked mail than for stamped mail, and Mailmark carries the very best rates. You also only pay for the exact postage you use, with no wasted stamps.
How much does a franking machine cost?
It depends on the model and whether you buy outright or lease. You can own a machine outright with a one-off purchase, or spread the cost from £29.95/month - both give you a fully Mailmark-ready machine. Tell us your typical monthly mail volume and we will recommend the right machine and give you a clear quote.
Do you service and maintain franking machines?
Yes. As a Royal Mail Authorised Inspector & Maintainer since 2008, we service and maintain franking machines, including Quadient, Frama and Pitney Bowes machines. Service plans are available separately, and our UK support team is on hand Monday to Friday, 9am-5pm.
Need help choosing? Talk to Sara.
Sara Beach has been advising UK businesses on franking machines since 2014. Book a 15-minute consultation ‑ no commitment.