How A Franking Machine Can Become Part Of The Digital Mailroom

More and more UK businesses are starting to transform and migrate their mailroom into the new digital world. THe idea is simple – deploy software and hardware into the mailroom that can process incoming documents so that efficiency and controlling of security increases. A franking machine is just one extra piece of equipment that was designed to be used in the digital mailroom.

Many digital mailroom solutions focus mainly on the dealings of incoming mail items. However, many businesses receive just as much mail as they send and this is where a franking machine can be utilised. If you can digitalise your incoming mail, then you can do the same with your outgoing mail.

Integrating A Franking Machine

Outgoing Mail

Using a franking machine is the key to dealing with your outgoing mail and bringing your mailroom forward to the new digital world. Your documents can be processed, addressed, and franked digitally and the newest range of franking machine models can do even more amazing things.

A top end franking machine can digitally print mailing and return addresses by using information taken from a stored database. A top end franking machine can print Royal Mail barcodes whilst also utilising unused space in those barcodes to print important company data for tracking purposes. A top end franking machine can also print a personalised marketing message on to your outgoing items which will help advertise the business and improve the professionalism of your mail.

All of this tied together into one easy to use franking machine will allow hundreds of mail items to be processed quickly and easily every day.

Ingoing Mail

As well as your outgoing mail items, we will also explain how incoming mail items can be dealt with in the modern digital world – in particular paper items. Almost all modern and digital mailrooms will use hardware and software to scan all incoming documents and items so that they are converted into digital copies. Software can then analyse the content of the documents and automatically forward digital copies to the correct individuals or departments. Documents can be stored and kept safe digitally, allowing for paper copies to be shredded.

Go Fully Digital With A Franking Machine

If you are considering moving forwards with a digital mailroom then you need to focus on both the incoming and outgoing mail items that you receive as both are as important as each other. Without a franking machine you will continue to perform the laborious and time-consuming task of stamping mail. A franking machine will make the entire mailing process more efficient and is a dead set way to bringing down your postage costs. Franked mail is not only cheaper, but it also eliminates the possibility of over or under paying for postage and is much more convenient to use. Mailcoms are one of the Royal Mail’s Authorised independent inspectors and maintainers of franking machines and as such we can provide you with a Mailmark franking machine to suit your needs.

A Mailmark franking machine can help massively when sending your mail. If you are interested in getting a franking machine or upgrading to a Mailmark franking machine with even lower prices available, then please view our franking machine page here or call us today on 01543 572 776.