What Are The Benefits Of Folding Inserting Machines?

Are you sick of manually folding and inserting your letters and envelopes to customers? Have you ever been in a rush to ensure your letters are all folded, inserted and franked on time? A folding inserting machine, also referred to as a folder inserter, is one piece of equipment that can help remove this manual and labour intensive job.

Folding Inserting Machine

What Are Folding Inserting Machines?

A folding inserting machine will automatically fold and insert documents into envelopes at a speed no human can reach. They are a great piece of equipment for any mailroom and a folder inserter can increase the efficiency of your mail processing.

Process hundreds of letters per hour and get on top of your mailing campaigns once and for all. With a folder inserter and a franking machine working side by side, you can save money and time in your mailroom.

View our range of folding inserting machine envelopes here and top up your supplies.

The Benefits


A folding inserting machine can process hundreds and thousands of letters every hour, and that is just the low end models. Larger models can process even more! A human cannot do this manually. Setting up a job is very quick. No training is required so users can simply turn the machine on, load their documents and press the start button.

If there are any duplicate mail pieces then a folder inserter will detect this and stop what it is doing to help eliminate errors and increase efficiency. Job memories can also be saved for quicker access to a particular job.


All the user of a folding inserting machine needs to do is load the documents, set up the configuration and keep an eye on the machine. The folding inserting machine will do everything else itself automatically. Feeders allow for multiple items to be process and packaged at the same time and a folder inserter will automatically count how many items have been processed so you can monitor exactly what is getting sent out.


As the process is automated human error is all but eliminated with a folder inserter. No missing mail. No mail going to the wrong address. No wrong addresses. If you are using a 2D machine-readable barcode on your mail then a folder inserter will cross reference all this information with your database to ensure everything is right.


The upfront cost, as with any piece of machinery, can be quite expensive. However during the lifetime of the folding inserting machine it will pay for itself as time is saved. This means the cost for paying employees to manually fold and insert your mail items is gone.

Work With A Franking Machine

Mailcoms Mailstart Plus Franking Machine

Finally a folding inserting machine can be used side by side with your franking machine. This will further save you time and money. A folding inserting machine will be saving you time with it’s folding, inserting and sealing of mail items and your franking machine will be saving you money with every item you frank. You will be able to streamline your entire mailroom and benefit your entire business.

Mailcoms are one of the Royal Mail’s Authorised independent inspectors and maintainers of franking machines and as such we can provide you with a Mailmark franking machine to suit your needs. Whether you want to buy or rent a franking machine, or just genuinely want some advice on making this decision, we are more than happy to help.

A Mailmark franking machine can help massively when sending your mail. If you are interested in getting a franking machine or upgrading to a Mailmark franking machine with even lower prices available, then please view our franking machine page here or call us today on 01543 572 776.