Top Tips For Office Managers To Save Money

If you are an office manager or office supervisor, you will have a fair few responsibilities to say the least. One responsibility you will have is the day to day budgeting and running of the main office which can be very time consuming and stressful for all. As such we have put together a top tips blog to help any office manager save money.

As a UK leading franking machine supplier, approved by Royal Mail, we have a huge insight on how to save money on your mailroom supplies. This includes saving on envelopes, stationery, ink cartridges and franking machines.

1. Check Your Current Deal

If you use a franking machine on a daily or weekly basis – when did you last check your deal? Franking machine suppliers often change their prices as time goes on and the newest franking machines tend to offer better value for money. Spending less money on your franking machine every month and reducing your cost on franking machine supplies and office essentials will help you save instantly.

2. Use One Supplier For All Your Supplies

If you use one supplier for all your needs, odds are you can negotiate to get regular discounts on your orders. By building a strong relationship and using just the one supplier, you could save money every time you shop.

3. What’s Best – Buying Or Renting?

Almost all modern franking machines not come with the latest technologies, faster franking speeds and improved reliability. Older franking machines tend to lack in all of these departments with further discounts on offer for Mailmark franking machines.
A new franking machine does not necessarily mean you need to purchase the machine out right. A more cost-effective method for many businesses can be to lease or rent a franking machine. There are many factors that can influence which method is best for your business and our sales team will be more than welcome to help you make the best decision for you.

4. Keep The Franking Machine Maintained

Franking machines are like any other piece of equipment you have in the office or even at your home – they can break and have issues. This means you must regularly look after your franking machine and it is advised that you take out a maintenance contract to prevent errors before they happen.

5. Get The Franking Machine Ideal For Your Business

A common mistake businesses make is going for the machine with the most features and fastest speeds. Do not make this mistake and do your research and assess what your specific franking needs are. You will then be able to select a franking machine that is ideal for your needs and you will save money on picking the right machine for you.

6. Use Approved Consumables

A tempting thing to do is purchase the cheapest consumables on the market to save a bit of money. These cheap ink cartridges may work for you for a while. However, the harsh reality is these cheap rip offs have and will often fail, damage the franking machine in the long run and produce poor quality impressions. Also, if the consumables are not approved then you will find your machine is not covered by maintenance which will result in a hefty bill.
Your franking machine supplier will be able to provide you with the best options for your franking machine and although the cost may be slightly higher than the cheap alternatives, you will benefit in the long run. Mailcoms can offer you 100% Royal Mail approved franking machine supplies for all franking machines we provide.

7. Stop Using Stamps!

A lot of business have moved away from using stamps, however there are still many UK businesses that have not. We are here to tell you it is now time to change!
Large savings can and will be made by your business by switching to a franking machine as almost all items are cheaper to frank than to stamp. With Mailmark franking now being available, the savings are even bigger. Compare the 2020 postage rates here and see how much you can save.
Not only will you save money on postage, but the franking process is much faster and efficient than using stamps. You will find your entire office will run more productively and efficiently with a franking machine.

How Mailcoms Can Help

Mailcoms are one of the Royal Mail’s Authorised independent inspectors and maintainers of franking machines and as such we can provide you with a Mailmark franking machine to suit your needs. Whether you want to buy or rent a franking machine, or just genuinely want some advice on making this decision, we are more than happy to help.

A Mailmark franking machine can help massively when sending your mail. If you are interested in getting a franking machine or upgrading to a Mailmark franking machine with even lower prices available, then please view our franking machine page here or call us today on 01543 572 776.