We fully believe that businesses in the UK should be using a franking machine, especially a Mailmark franking machine, and that goes without saying. Franking machines provide businesses with exclusive access to lower postage rates, more advanced features and an improved business image on your mail. However a franking machine alone will not make your mailroom one that is operating at full capacity and efficiency.
It is very important for a business to have a highly efficient and effective mailroom and there are several factors that can help contribute to this, including a franking machine. Take away some of these important factors then your mailroom will just about function well.
You may be thinking, “What is necessary to have an efficient mailroom?”. Well we have come up with several things that will turn your standard mailroom into a more efficient and effective mailroom. All of them are important in order for your businesses mailroom to be better and succeed.
Running out of franking machine supplies and/or other mailroom supplies can put a stop to any mailroom operation. You cannot operate a franking machine or a mailroom without certain supplies, such as franking ink. Ink, labels and envelopes are all a must so we highly suggest keeping a fully stocked supply of supplies to help keep your mailroom in constant operation.
A budget is also an essential. This may be an obvious thing to have, but a lot of businesses forget to operate a mailroom without a limited budget. Without a budget a mailroom cannot be expected to pay for supplies, postage or courier services and so a dedicated budget is a must in your mailroom.
Hard Working Employees
Franking machines in general do make a mail room operate more smoothly and easier than ever before. But with all the machines features it does not account for human error, which is always a possibility. This means that you need hard working employees willing to put in the time and work to get all mail out the door on time and correctly. You need to guarantee that no errors are made in the mailroom, and with a dedicated workforce in your mailroom, this can be achieved.
Organisation Is Key
A final factor that is important in a mailroom is organisation. Being organised is very important, especially if the mailroom gets busy. How to get more organised you ask? Well set up a clear daily routine with clear goals to help make your mailroom more organised. This will all but eliminate the chaos in a mailroom as well as give each member of staff a purpose.
Get the most of your mailroom and franking machine by having all of these things in your mailroom. It will take time and effort but once gained, your mailroom will prove to be highly efficient and effective.
If you are interested in getting a franking machine or upgrading to a Mailmark franking machine with even lower prices available, then please view our franking machine page here or call us today on 01543 572 776.
We are a Royal Mail Authorised Independent Inspector & Maintainer of Franking Machines with over 20,000 customers nationwide and we can supply you with our very own range of models.