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How to Address Envelopes Correctly – By Mailcoms

When sending a letter or parcel, there may be many questions running through your head such as “Where should the Address go” or “Is the address in the middle or to the left” or “What if I don’t know the Postcode”. By following our helpful tips below, hopefully we will answer such questions for you so that you know how to address envelopes correctly in the future.

Our guide below will hopefully answer any questions you may have about how to address envelopes correctly, and below you will find out the best way to do this when sending mail in the UK or Internationally.

By following our tips and preparing your mail correctly, Royal Mail will be able to deliver your mail faster and safely, reducing the risk of lost mail. This is why addressing your mail correctly is very important.

How to Address Envelopes Correctly in the UK

If you are wondering how to address envelopes correctly in the UK, then the official guidelines are as follows:

  1. Use the full & correct address, with the entire address and postcode.
  2. You will not need to include a country name (as long as the post town & postcode are used).
  3. Avoid using any commas or full stops.
  4. Do not centre or stagger the address lines.
  5. A generous margin around the address should be visible.

Line 1 – addressee’s name
Line 2 – street name and building number
Line 3 – locality name (if required)
Line 4 – POST TOWN, printed in capitals
Line 5 – POSTCODE, printed in capitals, in full and on a separate line

How to Address Envelopes Correctly Internationally

If you are wondering how to address envelopes correctly when sending international mail, most of the rules apply to that of sending in the UK. The guidelines are as follows:

  1. Use the full & correct address, with the entire address and post / zip code.
  2. Avoid using any commas or full stops.
  3. Do not centre or stagger the address lines.
  4. A generous margin around the address should be visible.
  5. Write the country’s name on the last line in capitals.
  6. Write your return address on the back of the mail item so that it can be returned if there is an issue with delivery.
  7. DO NOT forget the Air Mail sticker when sending international items, except for when using International Economy.

Line 1 – addressee’s name
Line 2 – street name and building number
Line 3 – place name
Line 4 – name of province, state, department or postcode when required
Line 5 – name of the country,. must be in block capitals
If you require more information about how to address envelopes correctly when sending mail to the rest of the world, visit Royal Mail’s website.

Things to Be Aware Of!

When sending any item of mail, you need to be wary of various things. For example you need to always make sure that you have paid the correct postage cost, especially if you are sending mail to customers. This is very important as you may face a surcharge for over or under paying for a mail item and this can be embarrassing.

Another thing you must be aware of is ensuring the correct postcode is used when sending mail. The postcode is very important when delivering mail and getting it to the correct destination. Luckily for you, if you are not sure where the postcode is, Royal Mail have a free online postcode finder available for use.

Use a Franking machine

When franking your mail with a low cost Franking Machine, you will always ensure that you pay the correct postage price when sending mail, eliminating the risk of ever over or under paying for a mail item.

This is a cost effective way of sending your mail, especially if you send large volumes of mail. Receive a Franking Machine Quote here today and benefit from using a franking machine.



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