Buying A Franking Machine – What You Need To Know

So you have decided to buy or rent your first ever franking machine, or you are at least considering the potential option. It is a big decision to make, but we think the correct one. However some businesses do the fatal mistake of buying the first franking machine they come across. Choosing the right kind of franking machine and the right franking machine supplier for your business is the most challenging decision to make. Choosing the wrong franking machine or a poor franking machine supplier can be disastrous. And that is why Mailcoms Ltd are here to help.

Mailcoms Mailbase Plus Franking Machine

As a Royal Mail Authorised independent inspectors and maintainers of franking machines, we can help you with this decision making process – starting with this blog. Franking machines are a lot like cars – there is a lot to choose from with various features and prices. Here is what you need to know to begin your shopping process of a franking machine.


Anyone looking to buy or rent a franking machine should not even consider one that is not Mailmark compliant. Mailmark is the latest technology that Royal Mail have released and this was introduced to further benefit franking machine users.

Mailmark gives businesses access to much cheaper postage rates and it’s technology allows for easier mail tracking, accounting and updating of the machine. Find out more about Mailmark here.

Mailcoms Mailstart Plus Franking Machine

Speed & Volume

Every franking machine has a different speed and is ideal for a different amount of mail volume. Many businesses make the mistake of thinking that volume and speed are one of the same. This is not the case. You could have a franking machine that can process high volumes of mail daily but does so at a slower pace. The opposite is also true here.

It is vital that you sit down and analyse your mail volumes along with potential projections for the future. From this you will have an idea of how fast your franking machine needs to be running and how much you intend to send. With the right combination of volume and speed you will be able to select a more ideal franking machine for your business.

Size & Weight

The size and weight of your mail items is also an important factor to consider. If you only send letters, you will not need a franking machine with a higher size and weight capacity. However if you send parcels more frequently then a larger franking machine may be of use. Almost all franking machines possess a weighing scale feature to help ensure the correct postage is selected and paid for.

Bottom Line Price

Finally, the price you end up paying should never be the most important factor when buying or renting a franking machine. Buying a franking machine is a business investment, treat it as such and choose the right franking machine and franking machine supplier that can benefit your business the most.

Mailcoms are one of the Royal Mail’s Authorised independent inspectors and maintainers of franking machines and as such we can provide you with a Mailmark franking machine to suit your needs. Whether you want to buy or rent a franking machine, or just genuinely want some advice on making this decision, we are more than happy to help.

A Mailmark franking machine can help massively when sending your mail. If you are interested in getting a franking machine or upgrading to a Mailmark franking machine with even lower prices available, then please view our franking machine page here or call us today on 01543 572 776.