It is important for any business to know their stuff when it comes to using the Royal Mail’s main services and products. By knowing what is what, your business will be capable of getting the most out of these services and products, making the Royal Mail become more useful to your business. By researching and planning you can save your business time and money when it comes to dealing with any mail leaving or entering your business.
A key issue with a lot of businesses is that basic errors and mistakes are made during the packaging stage of dealing with mail and this costs businesses. The key thing to do here is minimise the risk of these errors.
Keeping Clear Of Basic Errors & Unnecessary Costs
Know The Rules
The Royal Mail have a clear set of rules and regulations in place for packaging and restricted goods. The best thing to do here is know these rules and familiarise yourself and your business with these rules. One such rule is that the Royal Mail cannot carry any item that could be potentially dangerous for their staff or vehicles to transport. More about these rules can be found on the Royal Mail’s website: https://www.royalmail.com/.
Believe it or not, many errors are made when addressing mail items, although this may seem like a basic requirement. This usually comes down to human error and a way around this is by using a Mailmark franking machine or a standard franking machine so you can access more of Royal Mail’s services and products. Find out more about franking machines here.
Package Items Correctly
To ensure items are delivered correctly and in one piece, it is ideal for common sense to be used and to package items properly. For example you should ensure padded envelopes can be used for sending any items that are oddly shaped or any items with sharp corners. This will protect your goods and items during transportation. There are more tips available for packaging items on the Royal Mail website: https://www.royalmail.com/.
All of the above will help minimise risks of mailroom errors in the mailroom, and it will ensure you are getting the most out of the Royal Mail’s services and products. To further reduce costs when using the Royal Mail, please follow our quick tips below.
1. Picking The Packaging Correctly
The amount you spend on postage depends heavily on the size and weight of the item being sent. This means that choosing the wrong packaging for a particular item can be more costly. If an item does not need lots of heavy packaging then cut it out of the process and save yourself time and money. You will find that sending small parcels are cheaper than medium parcels, regardless of weight so if something fits into the small parcel category, go for it.
2. Use Guaranteed Services
Believe it or not, using some guaranteed services are cheaper than you think. Depending on the location, weight and size of an item, you could save money. It is always worth checking these options as you may find a nice surprise.
3. Optimise Your Mailroom
Thinking about your mailroom equipment and ensuring you have the right setup in place so that you operate better and more efficiently. Royal Mail franking machines are available and great services such as Mailmark can all save your business money and hassle. The main benefit being the lower postage rates that you get to use.
If you are interested in getting a franking machine or upgrading to a Mailmark franking machine with even lower prices available, then please view our franking machine page here or call us today on 01543 572 776.
We are a Royal Mail Authorised Independent Inspector & Maintainer of Franking Machines with over 20,000 customers nationwide and we can supply you with our very own range of models.