Avoiding Unnecessary Costs When Franking Your Mail

As a Royal Mail Authorised Independent Inspector & Maintainer of Franking Machines, we are here to help you and your business save money on your franking and to ensure you frank correctly every time you do so. Every day the Royal Mail sees a number of franking mistakes that are very easily avoidable. By simply choosing the correct options and following our useful tips and guides, you will save both time and money when using your franking machine to send mail.

Top Tips To Save Time & Money When Franking

Below are a few simple tips on how you can frank mail correctly every time and save time and money:

Keep An Eye On Large Letters

Loosely folding loads of sheets of paper and putting them into an envelope can easily push a letter into the large letter category. This can easily be missed and cause a over payment to occur.

So try this:

Go over the differences between letters, large letters and parcels with all your members of staff and ensure that you are not underpaying for your mail. A complete guide of the information for the weights and sizes of your mail can be found here: https://personal.help.royalmail.com/app/answers/detail/a_id/89

To double check the weight and size of your mail you can always weigh every mail item you frank by using the franking machines integrated weighing scale. Combine this with using our trusty mail size guide ruler and you’ll never miss pay for a mail item ever again.

Training All Your Staff

Odds are not all your members of staff know everything there is about the different mail sizes and weights. You may even have temporary members of staff working for you. This can easily lead to mistakes being made.

So try this:

Ensure that all your staff understands the different sizes for letters, large letters and parcels. A print out of these sizes could be places near your franking machine. A complete guide of the information for the weights and sizes of your mail can be found here: https://personal.help.royalmail.com/app/answers/detail/a_id/89

Keep UK Mail & International Mail Separate

Your business may send mail both nationally and internationally. If this is the case then it can be very easy to mix your mail up and frank international mail with the UK rates and vice versa.

So try this:

Use separate trays for your UK and international mail and never get them mixed up. This will save you money and allow staff to save time as they will not need to sort through every pile of mail.

A franking machine can help massively when sending your direct mail. If you are interested in getting a franking machine or upgrading to a Mailmark franking machine with even lower prices available, then please view our franking machine page here or call us today on 01543 572 776.

We are a Royal Mail Authorised Independent Inspector & Maintainer of Franking Machines with over 20,000 customers nationwide and we can supply you with our very own range of models.