✓ Royal Mail Authorised Inspector since 2008 | Trading since 2005
The most useful franking machine accessories are self-adhesive franking labels for parcels and odd-shaped items, meter posting envelopes for sending franked mail in bulk, an envelope sealer with sealing solution, PIP-compliant postal boxes, postal scales for accurate postage, and mail trays or sorting racks to keep your mailroom organised. Together these make franking faster, more accurate, and more professional.
Franking machines are invaluable for businesses that rely on efficient, cost-effective mailing. The right accessories can enhance your franking machine’s functionality and make your mailing processes even smoother. Whether for large packages, odd-sized mail, or quick processing, here is a look at franking accessories that could be valuable additions to your mailroom.
Self-Adhesive Franking Labels
Self-adhesive franking labels are essential for items that cannot be fed directly into a franking machine, such as boxes, mailing bags, or irregularly shaped parcels. These labels let you print postage information separately and apply it to your package with ease, keeping your mail looking polished even when the packaging varies. With multiple sizes available, Mailcoms can cater for all franking machine users.
For franking machines with a label dispenser, we offer individual cut franking labels. If your franking machine does not have this feature, we offer double sheet franking labels instead. We have multiple sizes to suit each model and purpose, so take a look today.
Meter Posting Envelopes
A second key accessory for any mailroom is meter posting envelopes. These let customers send franked mail if they are unable to have their post collected by Royal Mail. Mailcoms can supply Royal Mail approved Meter Posting Envelopes in multiple pack sizes, covering all franking machines currently available in the UK.
Sealing Solution and Envelope Sealer
For businesses handling large volumes of letters daily, an envelope moistener and sealer is a small but powerful feature. It seals your envelope as you frank it, removing the separate sealing step entirely. Not all franking machines have this feature, so if it matters to your business, factor it into the model you choose. When you have a franking machine with this feature, you will need to top it up with sealing solution, which Mailcoms can supply.
PIP (Pricing in Proportion) Postal Boxes
Does your business send larger items in boxes but you are never sure of the box size? Postal boxes that comply with Royal Mail PIP (Pricing in Proportion) sizes are another useful accessory. PIP boxes are designed to meet Royal Mail’s pricing structure, which bases postage on size, shape, and weight. Using PIP-compliant boxes helps ensure you pay the correct postage for each item, saving costs and avoiding overpayments. At Mailcoms, we stock these in Large Letter, Small Parcel, and Medium Parcel sizes. PIP boxes are particularly beneficial for e-commerce businesses, as they help optimise mailing expenses.
Special Delivery and Signed For Record Booklet
Another accessory many businesses overlook is a record booklet to keep track of all Special Delivery and Signed For items your business sends. Since Royal Mail stopped supplying these record books, many businesses went without. Mailcoms now offers its own booklet to help you record all items sent using these services, with space for over 100 items. Get yours free with any franking supplies order, or order separately. Get your Royal Mail Special Delivery and Signed For Posting Record Booklet here.
Mail Trays and Sorting Racks
Keeping your mailroom organised is essential for efficiency, and mail trays and sorting racks help. These hold franked mail neatly until it is ready for dispatch, keeping items separated by destination or postage type. They keep your mailroom clutter-free and make it easy to find and handle outgoing mail. Some franking machines come with a tray to catch franked items, but a clearly defined rack for all your items is still key to a neat mailroom.
Postal Scales
Accurate postage calculation is key to saving money and avoiding surcharges, so a postal scale is a must-have for any franking machine user. Scales weigh each item and calculate the exact postage required every time, ensuring you do not overpay or underpay. Almost all current franking machine models include this feature, but this was not always the case.
Conclusion
Adding the right accessories to your franking machine setup can enhance productivity, improve accuracy, and streamline your mailing process. From postal scales to sorting racks, these tools transform any mailroom into an efficient, well-organised hub. At Mailcoms, we offer a variety of franking machine accessories to suit every business need. Explore our range of franking machine supplies and packaging supplies today.
At Mailcoms, we also offer a range of franking machines. If you are interested in getting a franking machine or wish to upgrade to a Mailmark franking machine with even lower rates available, view our franking machine page here or call us today on 01543 572 776. For ink and labels, see our franking ink and labels page.
We are a Royal Mail Authorised Independent Inspector & Maintainer of Franking Machines with over 20,000 customers nationwide and we can supply you with our very own range of models.
Frequently Asked Questions
What franking machine accessories do I actually need? The most useful accessories are franking labels, meter posting envelopes, an envelope sealer with sealing solution, PIP-compliant postal boxes, postal scales, and mail trays or sorting racks – the exact mix depends on your mail volume and what you send.
When should I use franking labels instead of franking directly? Use self-adhesive franking labels for items that cannot pass through the machine’s feeder, such as boxes, mailing bags, and irregularly shaped or thick parcels.
What are PIP postal boxes? PIP (Pricing in Proportion) boxes are sized to match Royal Mail’s pricing structure, which is based on size, shape, and weight. Using them helps ensure you pay the correct postage and avoid overpaying.
Do all franking machines seal envelopes? No. An envelope moistener and sealer is a feature only on certain models. If automatic sealing matters to your business, check for it when choosing a franking machine, and keep sealing solution topped up.