A Simple Guide to Using a Franking Machine

Using a franking machine is straightforward: weigh your item on the built-in scale, select its size and postal service, let the machine calculate the exact postage, then feed the envelope or label through to print the frank. Each machine has its own manual, but the basic process is the same across modern models.

Before you start

One of the benefits of a franking machine is that everything is in one place, which makes mailing much easier. Before you begin, sort your mail into piles by service and by destination (domestic and international). Focusing on one service at a time is quicker than switching constantly between types.

1. Weigh your item

Place your item on the franking machine’s built-in weighing scale to get the accurate postage. Most modern machines include a scale; many older models did not.

2. Select size and service

Select the size (width x height x depth) of your item and the exact service you want to use, such as 1st or 2nd class. Keep international and domestic mail in separate piles so they don’t get muddled.

3. Let the machine calculate postage

The machine automatically calculates your postage, applying any discounted rates. Mailmark franking currently offers the best discounted rates available. For the current figures, see the Royal Mail franking postage rates.

4. Print the frank

Feed your envelope or franking label through the printer slot. It’s franked with the exact postage, the date, your company logo or message, and the Mailmark barcode (if applicable). Your mail item is then ready to send.

Depending on the machine, extra features may include a time stamp and PIN access control to restrict who can use it.

Get a franking machine quote

Mailcoms is a Royal Mail Authorised Independent Inspector & Maintainer of postal franking machines (since 2008), and we’ve supplied franking machines and support to businesses since 2005. We’ve serviced and supplied over 40,000 customers, from small businesses to some of the largest organisations in the UK, with our own range of models. To get a machine or upgrade to Mailmark, view our franking machine range or call us on 01543 572 776.

FAQs

Is a franking machine hard to use? No. You weigh the item, select the size and service, let the machine calculate postage, then print the frank. Modern machines guide you through each step.

Does a franking machine weigh mail for you? Most modern machines have a built-in scale that weighs each item and selects the correct postage automatically.

What is Mailmark? Mailmark is the Royal Mail barcode franking standard. It uses blue ink and carries the best available franking rates.