Keeping your franking machine up to date with the most recent Royal Mail postage rates is very important. Whether you are sending one or two items a day or sending huge volumes, you need to be updated. The occasional over or under paying for a mail item may not seem like much, but the amount you miss pay will accumulate over time, costing you a lot of money in the long term!
In this blog we will explain how best to update your franking machine with the latest postage rates and what the consequences are if you do not update.
How Can You Update Your Franking Machine With The Latest Postage Rates
Via The Internet
Modern franking machines support the latest franking technologies which means digital connectivity is supported. These digital franking machines can connect to the internet via an Ethernet or Wi-Fi Connection. This strong and reliable connection will give you more flexibility and convenience when updating your postage rates.
Older franking machine models however do not possess this ability and require an analogue connection. These connections are slower and much more outdated. If you connect this old fashioned way, it may be time for you to upgrade?
Via A Rate Card Or Chip
Some franking machines will have a rate card or chip that is sent out by the Royal Mail whenever a postage rate update is available. This rate chip or card can be directly installed onto your franking machine for download. Similar to an analogue connection, this method of updating your postage rates is very old fashioned, it may be time for you to upgrade?
The final method of updating the postage rates is manually. To do this simply refer to the handbook that came with your franking machine or contact your franking machine supplier to gain a copy. Similar to an analogue connection, this method of updating your postage rates is very old fashioned, it may be time for you to upgrade?
If you are updating your franking machine via a rate chip or card or using an analogue line then it is definitely worth looking into upgrading to a digital franking machine. View our range of modern and digital franking machines here.
What Are The Consequences Of Not Updating Your Franking Machine With The Latest Postage Rates
So your franking machine is not up to date. What does this mean to your business and how does it affect your business?
Paying Too Much
If you are paying too much for your postage, Royal Mail will credit the amount back to your account. In the short term, you will lose the extra bit you paid. However in the long term you will get the money back.
Paying Too Little
This is a bit more of a problem and where issues can really start to occur, which is why it is vital to update your franking with the latest postage rates as soon as you can. If you under pay, even by a few pence, you will receive a surcharge and your mail may not be delivered. This surcharge includes an admin fee as well as the correct postage amount you should be paying.
Now the occasional surcharge payment does occur, but it can be easily avoided by updating your postage rates when they need an update and by using a modern Mailmark franking machine.
A Mailmark franking machine can help massively when sending your mail. They can even help with receiving automatic postage rate updates. If you are interested in getting a franking machine or upgrading to a Mailmark franking machine with even lower prices available, then please view our franking machine page here or call us today on 01543 572 776.