The Key Benefits of a Folding Inserting Machine

A folding inserting machine can prove to be a very useful bit of kit for businesses. They come with many benefits and can help a mailroom stay on top of its mail. See what some of the benefits are of using a folding inserting machine via this blog.

1. Make Better Use Of Staff

Hiring staff to manually fold, insert and lick envelopes is a waste of time – especially when the cost of hiring an employee is now around £4000 each! It is important to get the most out of your investment and that is why a folding inserting machine is one potential, one-time purchase that can prove beneficial to any business.

Whilst staff can be directed to more useful tasks, a folding inserting machine can do a job on it’s own. This allows for more productivity across the business and gives your business the chance to expand.

2. No More Human Error

Human error is not something a business can plan for as everyone makes mistakes, and this can be an expensive risk for any business. A folding inserting machine however can help eliminate human mistakes.

By loading and setting up a folding inserting machine correctly you can eliminate all the mistakes that occur with stuffing envelopes. This means all out bound envelopes will look more professional and always get to the recipient on time.

3. Increased Productivity

Not one single human being can operate 24/7 and at 100% all of the time. It is impossible as us humans require sleep. When you use a folder inserter, you ensure that there’s maximum productivity all around, 24/7. As long as you have one person present to listen for any issues and reload the machine with paper, your folding inserting machine can work around the clock.

While your human envelope folder and inserter may give you a good hourly output for a few hours every day, a folding inserting machine will work at a reliable and faster speed all throughout the day allowing for more envelopes to be stuffed and sent out.

4. Precision

Getting a messy, misaligned or ripped piece of mail does not give the customers confidence in a business. When sending mail to customers you get the opportunity to make an impression.

Investing in good paper, quality printing and professional envelopes is a good start. But if staff are to accidentally damage the letter then you are wasting your time and money.

A folding inserting machine will fold, insert and secure your mail precisely and accurately every time. When everything fits perfectly, it’s less likely to be destroyed in the hands of the parcel service.

5. Increased Security & Comfort

A folding inserting machine will provide you with more security that manual labour will not provide. Most machines can read a barcode on your documents. This means that the machine will insert the exact amount of documents and type of document into every envelope. The right documents end up at the right recipient every time with a folder inserter.

Most of these machines are built to not take up space and to remain quiet, allowing you to get the feeling of both security and comfort whilst the machine operates.

To help out a mailroom and to help assist your folding inserting machine, a franking machine is another piece of equipment that can prove to benefit any business. If you are interested in getting a franking machine or wish to upgrade to a Mailmark franking machine with even lower prices available, then please view our franking machine page here or call us today on 01543 572 776.

We are a Royal Mail Authorised Independent Inspector & Maintainer of Franking Machines with over 20,000 customers nationwide and we can supply you with our very own range of models.