Mailroom Equipment & Supplies All Businesses Require

A well-stocked mailroom needs a few essentials to run efficiently: a Mailmark franking machine, franking ink cartridges, franking labels and an accurate weighing scale. Together these let you frank correctly, avoid surcharges and keep mail moving without trips to the Post Office.

Mailcoms is a UK provider of Mailmark and Smart franking machines and a Royal Mail Authorised Independent Inspector and Maintainer of franking machines. While we specialise in franking, a well-stocked mailroom makes the whole job quicker and easier. Browse our range of franking machines and mailroom supplies.

The most important mailroom equipment and supplies

Mailmark franking machine

The most important piece of mailroom equipment is a franking machine, and specifically a Mailmark franking machine. If your business sends mail regularly, a franking machine lets you save money, work more efficiently and frank from the comfort of your own office. Mailcoms is proud to be a Royal Mail Authorised Independent Inspector and Maintainer of franking machines, and our Mailmark-enabled range suits businesses of any size.

Franking machine ink cartridges

Your franking machine needs an ink cartridge to frank, so it is wise to keep a spare in case of emergencies. Mailcoms can supply Pitney Bowes, Quadient (Neopost), Frama and FP Mailing ink cartridges, both original and compatible. We are also proud to have our own brand of franking ink approved by Royal Mail, which we use in many of our cartridges.

Franking machine labels

Franking labels are used when a mail item is thicker than your franking machine’s feeder allows. The maximum thickness varies by model, so it is always worth keeping labels to hand. The last thing you want is to start a mail run and find you cannot frank certain items.

Weighing scales

Almost every franking machine comes with a weighing scale as standard, and most offer a choice of scales. Under or overpaying for a mail item leads to surcharges and unhappy customers, so accurate weighing matters. If your machine does not have a scale, it is worth adding one.

Keeping the right supplies to hand keeps your mailroom running efficiently. Mailcoms can supply all of the above and more. If you are interested in a franking machine or any of these supplies, please view our franking machine page, browse our supplies range or call us on 01543 572 776.

FAQs

What equipment does a mailroom need? The essentials are a Mailmark franking machine, franking ink cartridges, franking labels and an accurate weighing scale.

Why are franking labels useful? Franking labels let you frank mail items that are too thick for the machine’s feeder, so you can still process larger envelopes and parcels.

Which ink cartridge brands can Mailcoms supply? Mailcoms supplies Pitney Bowes, Quadient (Neopost), Frama and FP Mailing ink cartridges, both original and compatible, including our own Royal Mail approved brand.