How Much Does A Franking Machine Cost To Buy?

A common question we get asked here at Mailcoms, and a question that has no doubt crossed your mind, is “How Much Does A Franking Machine Cost To Buy?“. However there is no single correct answer for this as the cost will depend on the various factors involved that will influence the overall cost. This includes:

– Machine Functionality

– Business Requirements

– Budget

These are just some of the factors that can affect the cost. This however does mean that providing a specific cost for a franking machine can be difficult, especially if your business needs change. Below we will discuss the costs associated with purchasing a franking machine.

Mailcoms Mailbase Plus Franking Machine

Why It Can Be Better To Buy A Franking Machine

The main reason you may wish to buy a franking machine outright is that you know the full cost there and then. There will be no monthly fees, you own the franking machine immediately and you can manage everything yourself.

In the long term, purchasing a franking machine is also cheaper. A franking machine will be an asset to your business and benefit you immensely.

However, renting a franking machine may just be the ideal solution for your business. View our blog here about buying or renting a franking machine to find out more.

What Are The Associated Costs Of Buying A Franking Machine?

1. Repair Bills

Maintaining your franking machine and making sure it is always in good working order is your responsibility. For example, if there is a fault with your machine you will need to contact your Royal Mail approved franking machine supplier so that a trained, fully qualified engineer can come to fix the franking machine.

Your options here are to either pay a yearly service and maintenance agreement where engineer call outs are covered or you can pay a rate for a engineer call out every time you require one. Either way, this is one cost you could well incur.

2. Being Made Obsolete

In a world where technology is always advancing, even franking machines can go out of date when new and better pieces of technology are released – Mailmark franking for example. As such, when new technologies are introduced, almost all franking machine manufacturers and suppliers follow suit to comply with such technologies.

Even a franking machine can become obsolete. So if you decide to buy an older model of franking machine due to a cheaper up-front cost, please keep in mind that this is risky and costly in the future. As well as this, many engineers are not trained to service older, obsolete franking machines.

3. Buying A Second Hand Franking Machine

If your budget is quite restricted, then a cheaper, second hand franking machine can be an attractive deal. However we urge you to not buy a second hand franking machine! The reason behind this is because of the licences assigned to franking machines.

Every franking machine has its very own license assigned to it from the Royal Mail. Purchasing a second hand franking machine means the licence and ownership will need to be transferred to your business. This can mean any unpaid surcharge payments could head your way.

You will need to have a Royal Mail approved franking machine supplier and maintainer come in to inspect the franking machine before you use a second hand franking machine as it could be faulty. The whole process of getting a second hand franking machine can be quite frustrating and long winded.


Ultimately, buying a franking machine will depend on what your personal business needs are. As long as you don’t purchase a second hand franking machine, purchasing can be a very good option over renting.

Mailcoms are one of the Royal Mail’s Authorised independent inspectors and maintainers of franking machines and as such we can provide you with a franking machine to suit your needs. Whether you want to buy or rent a franking machine, or just genuinely want some advice on making this decision, we are more than happy to help.

A Mailmark franking machine can help massively when sending your mail. If you are interested in getting a franking machine or upgrading to a Mailmark franking machine with even lower prices available, then please view our franking machine page here or call us today on 01543 572 776.