✓ Royal Mail Authorised Inspector since 2008 | Trading since 2005
Every business that franks its mail needs four core franking supplies to stay running smoothly: franking ink cartridges, franking labels, franking-friendly envelopes, and a few essential extras such as a posting record booklet and sealing solution. Keeping these Royal Mail approved supplies in stock prevents dispatch delays, postage errors and rejected mail. Here is the checklist every business should work through.
Keeping your mailroom stocked with the correct franking supplies is crucial for efficient, cost-effective mailing. Running out of ink, labels or envelopes can delay your mail, leading to frustrated customers and missed deadlines. At Mailcoms we provide high-quality, Royal Mail approved franking machine supplies to keep your business running smoothly – but are you fully stocked up?
Franking ink cartridges: the heart of your machine
Without franking ink, your franking machine is useless. Whether you use original franking ink or Royal Mail approved compatible franking ink, always have a spare cartridge ready.
Key considerations
- Check your franking machine model to ensure compatibility.
- Opt for Royal Mail approved ink to prevent postal rejections.
- Store ink cartridges in a cool, dry place to extend shelf life.
Browse franking ink cartridges here.
Franking labels: avoid postal delays
Franking labels are essential when franking larger items such as parcels, large letter boxes and irregular-shaped mail that does not fit your machine’s built-in feeder.
Why you need them
- Ensure clear, smudge-free prints for easy Royal Mail processing.
- Prevent postage errors that can lead to surcharges.
- Available in different sizes for letters, parcels and special deliveries.
Browse franking machine labels here.
Franking business envelopes: secure and professional mailing
Using high-quality, franking-friendly envelopes ensures trouble-free processing and a professional look for your mail. There is a wide range available including late meter posting envelopes, gummed envelopes and self seal envelopes.
Why they matter
- Designed to prevent ink smudging when franking.
- Available in DL, C5 and C4 sizes to fit various mailing needs.
- Help businesses comply with Royal Mail regulations.
Miscellaneous franking supplies: the extras that matter
Beyond the basics, additional franking supplies can enhance efficiency and improve the longevity of your franking machine.
Must-have extras
- Royal Mail’s Special Delivery and Signed For Posting Record Booklet to keep track of all your Special Delivery and Signed For items.
- Franking machine envelope sealing solution for any franking machine with a built-in sealer feature.
- Shipping printers so you can print Signed For and Special Delivery letter labels when your franking machine does not include that feature.
- Packaging supplies so you can dispatch all your items every day with ease.
Conclusion
Having the right franking supplies on hand is essential for smooth, cost-effective business mailing. Whether you use franking ink, franking labels or business envelopes, Mailcoms has everything to keep your franking machine running perfectly. View our full range of franking machine supplies here.
At Mailcoms we also offer a range of franking machines. If you are interested in getting a franking machine or wish to upgrade to a Mailmark machine with even lower prices available, view our franking machine page here or call us on 01543 572 776. We are a Royal Mail Authorised Independent Inspector and Maintainer of postal franking machines, and we have serviced and supplied over 40,000 customers, from small businesses to some of the largest organisations in the UK, with our own range of models.
FAQs
What franking supplies does every business need? The essentials are franking ink cartridges, franking labels, franking-friendly envelopes, and extras such as a posting record booklet, envelope sealing solution and packaging supplies.
Why should I use Royal Mail approved franking ink? Royal Mail approved ink ensures clear, scannable impressions and prevents postal rejections, while compatible approved ink costs less without voiding your warranty.
What franking label sizes are available? Labels come in different sizes for letters, parcels and special deliveries, so you can frank larger or irregular items that do not fit your machine’s built-in feeder.