What Are the Benefits of Folding Inserting Machines?

A folding inserting machine (also called a folder inserter) automatically folds your documents and inserts them into envelopes far faster than anyone can by hand. The main benefits are speed, automation, accuracy and lower long-term cost, and it pairs neatly with a franking machine to streamline your whole mailroom.

Are you tired of manually folding and inserting letters into envelopes, or rushing to get a mailing folded, inserted and franked on time? A folding inserting machine removes that manual, labour-intensive job.

What are folding inserting machines?

A folding inserting machine automatically folds and inserts documents into envelopes at a speed no person can match. It is a great addition to any mailroom and can increase the efficiency of your mail processing.

Process hundreds of letters per hour and get on top of your mailing campaigns once and for all. With a folder inserter and a franking machine working side by side, you can save money and time in your mailroom.

View our range of folding inserting machine envelopes here and top up your supplies.

The benefits

Speed

A folding inserting machine can process hundreds, even thousands, of letters every hour, and that is just the lower-end models. Larger models process even more. Setting up a job is quick, no training is required, and users simply turn the machine on, load their documents and press start.

If there are any duplicate mail pieces, a folder inserter detects this and stops to help eliminate errors. Job memories can also be saved for quicker access to a particular job.

Automatic

All you need to do is load the documents, set up the configuration and keep an eye on the machine. The folding inserting machine does everything else automatically. Feeders allow multiple items to be processed and packaged at the same time, and the machine counts how many items have been processed so you can monitor exactly what is going out.

Accuracy

Because the process is automated, human error is all but eliminated. No missing mail, no mail going to the wrong address. If you use a 2D machine-readable barcode on your mail, a folder inserter cross-references that information with your database to make sure everything is correct.

Cost

The upfront cost, as with any machinery, can be significant. However, over its lifetime the folding inserting machine pays for itself through the time saved, removing the cost of paying staff to fold and insert mail by hand.

Works with a franking machine

Finally, a folding inserting machine can be used side by side with your franking machine to save even more time and money. The folder inserter saves time folding, inserting and sealing mail, while your franking machine saves money on every item you frank. Together they streamline your entire mailroom.

Mailcoms is one of the Royal Mail’s Authorised Independent Inspectors and Maintainers of franking machines, so we can provide a Mailmark franking machine to suit your needs. Whether you want to buy or rent, or simply want some advice to help you decide, we are happy to help.

A Mailmark franking machine can help massively when sending your mail. If you are interested in getting one or upgrading, please view our franking machine page here or call us on 01543 572 776.

FAQs

What is a folding inserting machine? A folding inserting machine, or folder inserter, automatically folds documents and inserts them into envelopes, processing hundreds of letters per hour.

What are the main benefits of a folding inserting machine? The main benefits are speed, automatic operation, improved accuracy and lower long-term cost, especially when paired with a franking machine.

Does a folding inserting machine work with a franking machine? Yes. Used side by side, a folder inserter saves time folding and inserting while a franking machine saves money on every item you frank.